Data protection

Privacy policy Empolis GmbH

dated November 19, 2024

Empolis Information Management GmbH is the operator of this website and attaches great importance to the protection of personal data of all contractual partners and follows the requirements of the European General Data Protection Regulation (GDPR) and the BDSG-new .

This privacy policy provides you with information on how we handle your information when you visit our website.

Controller within the meaning of data protection law

Empolis Information Management GmbH

Europaallee 10
67657 Kaiserslautern
Kaiserslautern, Germany
Telephone: (+49) 0631 68037-0
Fax: (+49) 0631 68037-77
E-mail: info@empolis.com

Storage and processing of personal data

When you access and use this website, we collect Access data consisting of the date and time of the visit, the IP address used, browser type and operating system as well as the pages visited and the page of origin and device data .

When registering via a contact form, we collect Title, surname, first name, address, contact details (e-mail, telephone numbers). This data is only requested and stored if, for example, you request information material, demos or similar from us or register for our newsletter (see below for more details) .

Cookies

The recipient of your data within the meaning of Art. 13 (1) (e) GDPR is Usercentrics GmbH. As part of the order processing, Empolis Information Management GmbH transmits personal data (consent data) to Usercentrics GmbH, Sendlingerstr. 7, 80331 Munich as processor. Consent data includes the following data Date and time of the visit or consent / refusal, device information. The data is processed for the purpose of compliance with legal obligations (obligation to provide evidence pursuant to Art. 7 para. 1 GDPR) and the associated documentation of consent and thus on the basis of Art. 6 para. 1 lit. c) GDPR. Local storage is used to store the data.
The consent data is stored for 3 years. The data is stored in the European Union. Further information on the data collected and contact options can be found at: https://usercentrics.com/privacy-policy/.

Newsletter and webinars

We use HubSpot for newsletter management. We have concluded EU standard contractual clauses on data protection with the company, which is based in the USA. You can easily unsubscribe from the newsletter at any time via the corresponding link at the end of each email. The associated data will then be deleted.

We evaluate the so-called click and performance rates in order to make future contributions even more interesting for our subscribers. The data you provide for the newsletter will not be merged with other data.

We use the tools Goto-Webinar and Log-me-in to organize and conduct webinars. We have also concluded EU standard contractual clauses on data protection with these companies, which are based in the USA. This data will be deleted after the webinar has ended, unless you have given us your consent for further use or this results from another context (newsletter, business relationship, demo request).

Use and disclosure of personal data

Empolis Information Management GmbH uses your data to provide or provide access to the requested information and to evaluate the statistics and performance control described in order to tailor our pages to your interests.

Your personal data will not be passed on to third parties and will not be used for any other purpose.

The employees of Empolis Information Management GmbH are obliged to maintain confidentiality when handling personal data. The IT service providers and tool providers commissioned by us, for example for the administration of newsletters, are contractually obliged to handle your data in accordance with the law and to maintain confidentiality. The BDSG and GDPR are consistently taken into account in the use and processing of your personal data.

Your rights

You have according to. Art. 16 GDPR, you have the right to request the completion of data concerning you or the correction of incorrect data concerning you. You are free to decide what information you provide to us. If your data has changed or you wish to change it, you can inform us by sending an email to info@empolis.com so that we can correct the data accordingly.

In addition to this right to rectification, you have a right to information about how and whether we process your data in accordance with Art. 15 GDPR.

In accordance with Art. 17 GDPR, you have the right to demand that the data in question be deleted immediately or, alternatively, to demand that the processing of the data be restricted in accordance with Art. 18 GDPR.

Furthermore, you have the right to withdraw your consent in accordance with Art. 7 para. 3 GDPR with effect for the future. You can object to the future processing of data concerning you at any time in accordance with Art. 21 GDPR.

If you wish to lodge a complaint, you must lodge a complaint with the competent supervisory authority.

Image processing of event photos and videos

By participating in an event (co-)organized by Empolis, you agree that recordings (in particular photos and videos) of you may be made during the event and published (e.g. on websites, social media channels, in flyers, in event apps, etc.). Portrait photos will not be published; these are usually shots in which the audience and participants can be seen as accessories or shots that show several participants (e.g. during an exchange).

If you wish to have individual recordings or scenes in which you can be seen deleted, you can inform the organization team and/or photographer/videographer during the event or contact us by e-mail at info@empolis.com. Please note that deletion may not be possible in exceptional cases (especially in the case of video recordings of lectures or printed materials that have already been printed). In such cases, however, we will endeavor to find a joint solution.

Access from the United Kingdom

At present, the personal data of users from Northern Ireland and Great Britain will continue to be processed in accordance with the GDPR guidelines and the TTDSG. According to the first draft of the adequacy decision of the European Union, the GDPR-compliant use of personal data is permitted.

Automatically collected information

Google Analytics

Our website uses Google Analytics and the associated Google Ads service, a web analysis service and advertising manager from Google Inc ("Google"). Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. However, if IP anonymization is activated on this website, your IP address will be shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there. On behalf of the operator, Empolis Information Management GmbH, Google will use this information to analyze the use of the website. Your usage behavior is evaluated and anonymized in our Google Analytics reports, which we use to compile website activities and to provide the website operator with other services related to website usage. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available at the following link: http://tools.google.com/dlpage/gaoptout?hl=de

You can find more information on terms of use and data protection at http://www.google.com/analytics/terms/de.html or at http://www.google.com/intl/de/analytics/privacyoverview.html. We would like to point out that on this website Google Analytics has been extended by the code "gat._anonymizeIp();" so that your IP address is transmitted anonymously (so-called IP masking).

We also use Google Analytics to analyze data from AdWords and the double-click cookie for statistical purposes. If you do not want this, you can deactivate it via the Ads Preferences Manager (http://www.google.com/settings/ads/onweb/?hl=de).

Source: www.datenschutzbeauftragter-info.de

We also use Google's remarketing function. This allows us to show you personalized advertising on suitable advertising spaces on other websites based on the interests you have shown on our website. You can find more information on this in Google's privacy policy. You can prevent interest-based advertising by installing this browser plugin.

YouTube

We embed YouTube videos on some of our websites. The operator of the corresponding plugins is YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA (hereinafter "YouTube"). When you visit a page with the YouTube plugin, a connection to YouTube servers is established. YouTube is informed which pages you visit. If you are logged into your YouTube account, YouTube can assign your surfing behavior to you personally. You can prevent this by logging out of your YouTube account beforehand.

If a YouTube video is started or a page with an embedded YouTube video is visited, the provider uses cookies that collect information about user behavior.

Further information on the purpose and scope of data collection and its processing by YouTube can be found in the provider's privacy policy, where you will also find further information on your rights in this regard and setting options to protect your privacy (https://policies.google.com/privacy). Google processes your data in the USA.

The legal basis for the integration of YouTube and the associated data transfer to Google is your consent (Art. 6 para. 1 lit. a GDPR).
Accessing YouTube automatically triggers a connection to Google.

If you have deactivated the storage of cookies for the Google Ad program, you will not have to expect any such cookies when watching YouTube videos. However, YouTube also stores non-personal usage information in other cookies. If you wish to prevent this, you must block the storage of cookies in your browser.

Further information on data protection at "YouTube" can be found in the provider's privacy policy at: https://www.google.de/intl/de/policies/privacy/

Google processes your data in the USA. The provision of your personal data is voluntary, solely on the basis of your consent. If you prevent access, this may result in functional restrictions on the website.

Source: www.activemind.de

Social media, further links

We are present on social network platforms such as Facebook, LinkedIn, YouTube etc. to inform you about our company, our products and services and to get in touch with you. There are no automatic links to these platforms on our website.

Some platforms are located outside the EU, which means that your data is also processed in these countries, where a comparable level of data protection cannot always be assumed. As a rule, this data involves cookies that these platforms store on users' computers in order to create and process corresponding profiles.

The data protection guidelines and notices of the respective platform providers apply, as do links to websites of other third-party providers. By using the platforms, Empolis may be jointly responsible under data protection law. The legal basis for data processing of user data is our legitimate interest in information and communication with you in accordance with Art. 6 (1) f GDPR.

If you have any questions about processing, please contact the platform operator directly. The following links will help you with information and, if necessary, with a planned objection.

Facebook

Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland
(joint processing of personal data pursuant to Art. 26 GDPR)
https://www.facebook.com/about/privacy

Instagram

Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland
http://instagram.com/about/legal/privacy

YouTube / Google (Maps)

Google Ireland Limited, Gordon House, Barrow Street, Dublin 4,
(for Google Maps joint processing of personal data pursuant to Art. 26 GDPR)
https://www.google.de/intl/de/policies/privacy

LinkedIn

LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland
https://www.linkedin.com/legal/privacy-policy

XING

XING SE, Dammtorstraße 30, 20354 Hamburg, Germany
https://privacy.xing.com/de/datenschutzerklaerung

Vimeo

Vimeo, Inc, 555 West 18th Street, New York, New York 10011
https://vimeo.com/privacy


Data security

We take all precautions to protect personal data from loss, destruction, falsification, manipulation and unauthorized access. The European and German data protection regulations apply.

All our (public) websites are transmitted in encrypted form using HTTPS / SSL. The corresponding certificate, which confirms the identity of the web server, is issued by an independent third-party provider.

The certificate can be accessed by clicking on the "lock" symbol in the address bar of most browsers.


Children

We encourage parents and guardians to instruct their children in the safe and responsible use of the Internet. Children should not transmit any personal data without the consent of their parents or guardians. We ensure that we do not knowingly collect personal data from children, use it in any way or disclose it to third parties without authorization.


Links to other websites

This data protection declaration applies to the website www.empolis.com of Empolis Information Management GmbH, Kaiserslautern. The web pages on this site may contain links to other sites outside Empolis Information Management GmbH to which our data protection declaration does not apply. We recommend that you read the data protection declarations carefully when visiting linked websites.


Contact us

If you have any questions about the processing of your personal data, you can contact our data protection officer:

Empolis Information Management GmbH
Data Protection Officer
Elke Deus
Nikolaus-Dürrkopp-Str.2-2a
33602 Bielefeld

E-mail: datenschutz@empolis.com

Upon request, you will be informed in writing in accordance with applicable law whether and which personal data Empolis Information Management GmbH has collected about you via this website. Please note that we require proof of identity for requests for information.


Changes to this privacy policy

We publish the currently valid version of our privacy policy on this page. We will keep older versions available for you if required.